The Poland Township Board of Trustees held their annual re-organizational meeting on
January 2, 2013 at the Poland Township Government Center located at 3339 Dobbins Road, Poland, Ohio.

Trustee Naples called the meeting to order at 5:01 p.m. Trustee Lidle led those present in the pledge of allegiance. Administrator Scharville called the Roll. Present were Trustees Naples Lidle and Ungaro

Lidle moved to adjourn to executive session at 5:02 p.m. in order to discuss legal matters and consideration of the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of one or more township employees, seconded by Ungaro. Voting yes – Lidle, Naples, Ungaro…motion carried. Present in executive session with the Trustees were Administrator Scharville, Chief Goodin, Sergeants Rick Hanley and Dan Aracich.

Lidle moved to return to regular session at 5:56 p.m., seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Fiscal Officer Granitto asked for nominations for Chairman of the Poland Township Board of Trustees for the year 2013.

Trustee Ungaro nominated Trustee Robert Lidle, Jr. for Chairman for calendar year 2013, seconded by Trustee Naples. There being no further nominations, the nominations were closed. Voting yes on the nomination, Ungaro and Naples. Trustee Lidle abstained…motion carried. Trustee Lidle is elected Chairman of the Poland Township Board of Trustees for the calendar year 2013.

Fiscal Officer Granitto turned the gavel over to Chairman Lidle, the newly elected Chairman of the Poland Township Board of Trustees.

Administrator Scharville asked for nominations for Vice-Chairman of the Poland Township Board of Trustees for calendar year 2013. Lidle nominated Naples for Vice-Chairman for calendar year 2013, seconded by Ungaro. There being no further nominations, the nominations were closed. Voting yes on the nomination, Lidle and Ungaro. Naples abstained…motion carried. Trustee Naples is elected Vice-Chairman of the Poland Township Board of Trustees for the calendar year 2013

Lidle moved to Adopt Roberts Rule of Order for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to approve the minutes dated December 12, 2012, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to schedule the Poland Township Board of Trustees regular meetings for calendar year 2013 on the second Wednesday of each month at 5:00 p.m., seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to approve Farmer’s National Bank as the Poland Township’s depository for Active, Inactive and Interim Funds for calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Mark Naples to the Western Reserve Fire District Board for calendar year 2013, seconded by Ungaro. Voting yes – Lidle and Ungaro. Trustee Naples abstained…motion carried. Lidle moved to appoint Eric Ungaro to the Western Reserve Fire

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District Board for calendar year 2013, seconded by Naples. Voting yes – Lidle and Naples. Trustee Ungaro abstained…motion carried.

Lidle moved to appoint Eric Ungaro as a member of the CASTLO Board to continue our support of the Mahoning River Corridor Recovery Program for calendar year 2013, seconded by Naples. Voting yes – Lidle and Naples. Ungaro abstained…motion carried.

Lidle moved to appoint Frank Bennett as a citizen advisory member for Poland Township to the Western Reserve Fire District Board for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Administrator Scharville introduced RESOLUTION # 13-01, ADVANCES AND TRANSFERS WITHIN FUNDS to authorize the Fiscal Officer to make any necessary Advances, Transfers and line item transfers for calendar year 2013. Lidle moved to adopt Resolution #13-01 (resolution on file). Ungaro seconded the Resolution and the Roll was called. Upon its adoption the vote resulted as follows: Lidle, yea; Ungaro, yea; Naples, yea.

Administrator Scharville introduced RESOLUTION #13-02, a resolution to hire Attorney David Shepard as Legal Counsel for Poland Township for calendar year 2013, effective January 3, 2013 as per contract and as needed by Board authorization. Lidle moved to adopt Resolution
#13-02 (resolution on file). Ungaro seconded the Resolution and the Roll was called. Upon its adoption the vote resulted as follows: Lidle, yea; Ungaro, yea; Naples, yea.

Administrator Scharville introduced RESOLUTION #13-03 – a resolution to authorize the following Department Heads: Fiscal Officer, Administration, Police, Road, and Zoning, $750.00 for necessary daily operating expenses for the calendar year 2013. Lidle moved to adopt Resolution #13-03 (resolution on file). Ungaro seconded the Resolution and the Roll was called. Upon its adoption the vote resulted as follows: Lidle, yea; Ungaro, yea; Naples, yea.

Lidle moved to approve travel expenses for the Trustees and Fiscal Officer of Poland Township for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to re-appoint all full time and part-time employees of the Township of Poland for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples …motion carried.

Lidle moved to appoint James R. Scharville as Poland Township Administrator for the calendar year 2013 as per Township agreement, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Robert Monus as Poland Township Zoning Inspector for the calendar year 2013 as per union contract, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Tom Monus as Poland Township Road Department Working Foreman for the calendar year 2013 as per union contract, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Brian Goodin as Poland Township Police Chief for the calendar year 2013 as per Township agreement, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

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Lidle moved to appoint Mary Bartos as Poland Township Janitorial Services for the calendar year 2013 as per Township agreement, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to limit all part time employees of Poland Township to a maximum of 1500 hours per year, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to re-appoint Mike Heher as Chairperson for the Poland Township Park Advisory Board for the year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to re-appoint all other Poland Township Park Advisory Board members for the year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Joseph Granitto, Jacci Colaneri and Patty Magazzine to the Records Committee for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to re-appoint Michele Richards as Zoning Board Secretary for the calendar year 2013 as per Township agreement, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to re-appoint Patty Magazzine as Alternate Zoning Board Secretary for the calendar year 2013 as per Township agreement, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint Administrator James Scharville, Zoning Inspector Robert Monus, Road Foreman Tom Monus, and Chief Brian Goodin to the Safety Committee for the calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Lidle moved to appoint James Scharville as Recycling Coordinator for Poland Township for calendar year 2013, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.
Fiscal Officer Granitto gave the following financial reports:

Financial Report for December 2012:

Revenue - $ 75,045.77
Expenditures - $215,131.63

Annual Financial Report for 2012

Revenue - $2,414,906.83
Expenditures - $2,337,493.80
Net Gain for 2012 - $ 77,413.03

Lidle moved to authorize Trustee Ungaro to represent the Board in seeking out any and all grants available for a Resource Officer for 2013 with the cooperation of the Poland School Board, seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Naples moved to approve a donation of $600.00 to Streetscapes for the Poland Township Welcome signs (Boyhood Home of William McKinley placards), seconded by Ungaro. Voting yes – Naples, Ungaro, Lidle…motion carried.

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There being no further business, Chairman Lidle moved to adjourn the meeting at
6:12 p.m., seconded by Ungaro. Voting yes – Lidle, Ungaro, Naples…motion carried.

Attest:

• Mark Naples, Chairman
• Robert Lidle, Jr., Vice-Chairman
• Eric C. Ungaro, Trustee
• Joseph J. Granitto, Fiscal Office